Most of us set Out-of-Office/vacation replies when we’re off for a couple of days. But what if someone left the organization but didn’t add a notification? Or even worse: if someone unexpectedly had an accident and will be unavailable for a while?
Admins can’t just log in into someone’s personal email without permission. And just forwarding all received emails to someone else isn’t only time-consuming, it isn’t desirable from a privacy perspective either. However, if urgent matters don’t reach the right team, it could pose quite a risk.
That’s why we introduced our new Out-of-Office Autoreply feature:
Using Admin Automation you can push automatic Out-of-Office replies to specific Google Workspace users. You don’t need access to someone’s personal email or settings, you can just push the Out-of-Office from out of the Florbs app.
The biggest advantages of this new feature
- Avoid frustrations at sender side
- Privacy
- You won’t miss out on urgent emails from people that don’t know their email won’t be read
- Consistent and branded autoreply templates.
Since this feature can be quite useful during offboarding, we’ve included the option to add automatic responders in our workflow builder as well.
How do I create an Out-of-Office template?
Go to the Florbs app and select ‘Out-of-Office’ within the Admin Automation section:
Create the template you want to use and push it towards specific users or add it to your workflows using the workflow builder.
There you go: people who are trying to reach your organization will be forwarded to the right team.
Interested in more information about our new Out-of-Office feature, workflows or our Admin Automation solution? Just get in touch with Wouter via wouter@florbs.io or use our contact form.
