The General Data Protection Regulation (GDPR) is a set of rules designed to protect the privacy of individuals in the European Union (EU) and the European Economic Area (EEA). It applies to organizations that process the personal data of EU and EEA residents, regardless of where the organization is located.
Google Workspace is a suite of productivity and collaboration tools that includes email, calendar, document editing, and video conferencing. If your organization uses Google Workspace and processes the personal data of EU and EEA residents, you may face some challenges in meeting the requirements of the GDPR. Some of the biggest GDPR challenges include:
1) Determining what data you need to protect
The GDPR applies to any personal data that is processed by your organization. This includes data that you collect directly from individuals, as well as data that you receive from third parties. You need to identify all of the personal data that you process, and determine what measures you need to take to protect it.
2) Obtaining consent
The GDPR requires that you obtain explicit consent from individuals before you can process their personal data. This includes obtaining consent for the collection, use, and sharing of personal data. You need to ensure that you have a clear and concise process in place for obtaining consent, and that you can demonstrate that you have obtained consent when necessary.
3) Ensuring data security
The GDPR requires that you implement appropriate technical and organizational measures to protect personal data from unauthorized access, use, disclosure, or destruction. This includes securing your systems and networks, as well as ensuring that only authorized personnel have access to personal data.
4) Responding to data subject requests
The GDPR gives individuals the right to access, rectify, erase, restrict, or object to the processing of their personal data. You need to have processes in place to respond to these requests in a timely manner, and to provide individuals with information about their rights under the GDPR.
5) Demonstrating compliance
The GDPR requires that you demonstrate that you are complying with the requirements of the regulation. This includes documenting your data processing activities, conducting regular audits, and implementing policies and procedures to ensure compliance.
Google Workspace can be used in compliance with the General Data Protection Regulation (GDPR)
1) Data protection and privacy
Google Workspace includes a number of features and tools to help you protect the personal data of EU and EEA residents. For example, you can use the data governance and auditing features to monitor and control access to personal data, and you can use the data loss prevention (DLP) feature to prevent the accidental sharing of sensitive data.
2) Obtaining consent
Google Workspace includes tools that can help you obtain consent from individuals before you process their personal data. For example, you can use Google Forms to create consent forms that individuals can fill out electronically, and you can use Google Docs to create privacy policies that explain how you will use personal data.
3) Data security
Google Workspace includes a number of features and tools to help you secure personal data and prevent unauthorized access. For example, you can use Google’s security center to monitor and manage security threats, and you can use the data encryption feature to protect data in transit and at rest.
4) Demonstrating compliance
Google Workspace includes tools that can help you demonstrate compliance with the GDPR. For example, you can use the data governance and auditing features to document your data processing activities, and you can use the data loss prevention (DLP) feature to ensure that you are not accidentally sharing sensitive data.
But still organizations are facing issues related to GDPR. Whether it is about the lack of policies or implementing and complying with the established company policy. Google Workspace Admins feel they lose control of company data. Privacy officers and/or data security officers ask for insights, but Admins are unable to easily manage this.
With Florbs you can actively monitor and manage file access and permissions centrally. And besides these insights Florbs provides the Google Workspace Admin with a toolbox to get into action. With just a few clicks you gain insights, get in control and act instantly. Change permissions, remove access to shared files and run automated bulk actions to secure all matching files at once.
Read more about our solution on our website and explore the possibilities in Florbs yourselves.
