Release notes
Find out about our latest product updates as we continue to improve Florbs for your optimal experience.
August 13, 2026
Monthly report links now open in the new app
If your organisation has moved to the new Florbs app, the links inside your monthly activity reports now open directly there. The Reports page also lists only the reports whose links point to the app you are actually using, so there is no more guessing which version a link will take you to.
August 11, 2026
New feature: Apps & AIs catalog — BETA
You can now see every third-party app and AI tool connected to your Google Workspace in one searchable inventory. Turn on the scan once and the catalog keeps itself up to date automatically, including a 180-day usage history. Every app also carries a risk level based on the access its permissions actually grant, while the catalog brings domain-wide delegated apps and user-granted OAuth apps into one view.
August 4, 2026
New feature: shared contacts with multi-editor sync and Google Group membership
Shared contact groups now support up to three editors on the same set, with additions, edits, and removals shared across the team within seconds. Add a Google Group as a member and everyone in it receives the shared contacts automatically, with membership updating on every sync.
August 4, 2026
New feature: monthly activity reports in the app
Your monthly activity reports now live inside Florbs. The new Reports section lists every report by period and generation date, and lets you download any report in one click.
July 16, 2026
New feature: see and control your Workflow runs
Open any workflow to see its complete execution history and drill into a step-by-step timeline that shows exactly which step failed and why. Search and filter runs by subject, workflow, and status, then pause, resume, or cancel runs while they are in progress.
July 11, 2026
New feature: Baseline Settings and multi-framework compliance tracking
Baseline Settings gives you a single page for every compliance check, its recommended value, its source, and whether your Workspace currently passes. The security posture dashboard now tracks multiple frameworks side by side with live scores, while Florbs requests only the permissions required by the selected features.
June 17, 2026
New feature: automated compliance scoring for Google Workspace
Florbs now evaluates Google Workspace admin settings against security standards automatically and turns results into a clear compliance score per standard and scope. Every evaluation is saved so teams can show progress over time and evidence it for auditors.
May 26, 2026
One app for your whole Workspace
Florbs is now a single application. Drive and sharing management, security auditing, automation, and signatures now live behind one login, one navigation, and one set of permissions.
April 21, 2026
New workflow action: revoke Google Workspace license
Offboarding workflows can now revoke a user’s Google Workspace license as a step. Add it after data transfer and access removal, and the license is released automatically without a manual Admin console follow-up.
April 14, 2026
New workflow action: remove all user aliases
Workflows can now strip every email alias from a user in one step. Add it to an offboarding flow and mail stops routing to alternate addresses that are no longer being watched, while aliases become available for reuse straight away.
March 24, 2026
A refreshed interface
The Florbs interface has been rebuilt around clearer navigation, more consistent tables, and denser data views that show more per screen without becoming harder to read. Actions now live in predictable places, and the layout holds up on the large lists that real Workspace environments produce.
January 10, 2025
Instantly remove all access for a specific user or an entire domain
You can revoke access for a specific user in just a few clicks. Simply select the user from the list of external users with access to your company’s files. This is especially useful if you identify a freelancer you no longer work with or a former employee who shared files using a personal email address.
Additionally, you can now remove access for all users from a specific domain, making it easy to revoke permissions when ending a partnership with another company.
August 19, 2025
New feature: duplicate bulk actions, automated policies, and data retention policies
You can now duplicate bulk actions and policies in Florbs. This makes it easy to quickly perform new actions on the same file selection, or to adjust criteria when something changes. Just pause a policy, duplicate it, make the changes you need, and set it live again.
July 3, 2025
New feature: most active sharing users
Added an overview of internal users who have shared the most files from their My Drive. The report shows how many files were shared externally, with “Anyone with the link,” and with personal accounts like @gmail.com. This helps you monitor and identify users who may need training, a reminder of your company’s security policies, or closer oversight.
June 6, 2025
New feature: transfer file ownership in Google Drive
You can now transfer file ownership from one user’s My Drive to another. This helps when someone leaves the team or changes roles. All file access and sharing settings stay the same after the transfer. The old file owner becomes an editor, retaining access to the files.
May 21, 2025
New feature: data retention policies in Google Drive
You can now set up automatic rules that help keep your environment clean and efficient by deleting old files that haven’t been used in a long time.
It’s a simple way to improve security, reduce clutter, and stay compliant with your data management practices.
🕰️ Define how long unused files should be kept.
🗑️ Automatically delete stale data at regular intervals.
⏳ Save time on manual cleanups.
🧼 Improve overall storage and security hygiene.
May 12, 2025
Improvements to monthly Google Drive activity reports
Enhanced the accuracy of the monthly activity reports to ensure more reliable insights.
New statistics have been added to highlight users who downloaded the most company files.
February 3, 2025
New feature: monthly file exposure reports
A monthly file sharing activity report in your inbox. It is a detailed breakdown of your company’s file-sharing activity over the past month, including:
Activity breakdown: Gain insights into how files are shared and with whom.
External sharing trends: Spot increases in external file sharing.
Top sharers: Discover who shares the most files in your organization.
And more!
The report is designed to help you quickly identify potential risks, detect data loss threats, and take action to protect your data.
January 10, 2025
Instantly remove all access for a specific user or an entire domain
You can revoke access for a specific user in just a few clicks. Simply select the user from the list of external users with access to your company’s files. This is especially useful if you identify a freelancer you no longer work with or a former employee who shared files using a personal email address.
Additionally, you can now remove access for all users from a specific domain, making it easy to revoke permissions when ending a partnership with another company.
December 19, 2024
New feature: Export data
You can now export data from Florbs in CSV format. This helps you analyze the information, share it with the stakeholders, and create better policies for managing access to files.
December 4, 2024
New feature: audit and unshare files if not opened in a long time
Reduce unnecessary access and limit data exposure for files that are no longer in use. This is often the first step to protect company data.
Learn more: Understanding the “Last opened” filter
October 28, 2024
Quick file access management
You can now audit and manage access for a single file directly from the list, without having to open the details page for each file.
This should make it even easier to detect data leaks quickly and remove unauthorized access.
October 11, 2024
New feature: manage access to shared drives
You are now able to centrally manage access permissions to all shared drives in your organization.
September 5, 2024
New feature: automated security policies
August 2, 2024
New feature: apply, remove and replace Drive labels in bulk
Added the ability to apply, remove and replace Drive labels in bulk based on granular criteria. For example, label all files that have not been modified in 3 years as “Legacy files”. Manage access restrictions for all files with the same Drive label at once.
July 5, 2024
Added risk indicators on file details page
We’ve enhanced the file details page with color-coded chips that quickly show if a file is shared outside your trusted network. Now, it’s easier to see potential risks at first glance.
July 3, 2024
Added a new filter: activity
You can now filter files based on date they were created and last modified.
June 21, 2024
Added a new filter: document type
You can now find all files of a specific type (docs, sheets, slides, images, videos, and so on).
May 16, 2024
Data classification process overview per OU
Compare how many files in each OU were assigned Drive labels. Monitor the progress and help your organization’s departments stay on track with data classification.
April 22, 2024
Added donut chart view to Drive labels
Added a visual interpretation of Drive labels and access permissions, making it easier to quickly understand and identify data leak threats.
March 15, 2024
Expanded Drive label overview
Identify threats faster with the new overview. Sort all labeled files by access permissions. For instance, if many files labeled “Confidential” are accessible to “Anyone with the link,” it may be worth investigating.
February 6, 2024
New feature: Drive label overview
You can now see all Drive labels in your organization, the number of files with each label, and their access permissions. Use this overview to monitor and manage file labels and access permissions more effectively.
December 19, 2023
New feature: shared drives overview
You can now see all shared drives in your organization, the number of files in each shared drive, and their access permissions. Zoom in on shared drives with sensitive information to identify data leak threats.
